IR-WCMS: Indian Railway Works Contract Management System

***IRWCMS is introducing OTP base login system. In this method Login using IR-SSO and HRMS ID of Officers or Bill Clerks except Admin/Co-Admin need to enter IRWCMS with OTP.***

Click here- For IR-WCMS Login Page.

Source: Click here for Railway Board letter on 21.04.2020

Indian Railway has launched a web-enabled application IR-Works Contract Management System (IR-WCMS), designed and developed by CRIS (Centre for Railway Information Systems) and it has been hosted on IRCEP (https://ircep.gov.in).

1st Phase-

The above application has been implemented in the 1st phase in the Engineering Department of the following 17 Division of Indian Railways.

1. Bhuswal Divn. of CR
2. Howrah Divn. of ER
3. Danapur Divn. of ECR
4. Sambalpur Divn. of ECoR
5. Firozpur Divn. of NR
6. Janshi Divn. of NCR
7. Izzatnagar Divn. of NER
8. Vadodara Divn. of WR
9. Ratlam Divn. of WR
10. Rangiya Divn. of NFR
11. Jaipur Divn. of NWR
12. Chennai Divn. of SR
13. Secendrabad Divn. of SCR
14. Ranchi Divb. of SER
15. Nagpur Divn. of SECR
16. Bangalore Divn. of SWR
17. Bhopal Divn. of WCR

The application is now available for all 68 divisions of Indian Railways. Now, all the bills pertaining  works contracts of Civil,  Electrical, Mechanical and S&T departments are to be passed only through IRWCMS Portal.

Features-

The application covers all the activities associated with contract handling which inter-alia include the following:-

• Submission of Performance Guarantee
• Preparation of signing of the contract agreement.
• ng and its integration with IPAS for payment.
• NS site preparation and sanction.
• Variation Statement preparation and sanction.
• Extension of DOC.
• Release of PG/SD.
• Corespondence between Railway with the contractor.

Special Features

• Digital signature has been used in all the activities for authorization/authentication purpose by all the concerned officials dealing with the LoA.
• Online Approvals and Vetting of Agreement, Bills etc.
• Complete Contract details can be fetched at one place on single click from ‘Report’ menu.
• Easy preparation of Variation statement 
• Various other reporting features have been developed and incorporated as per requirement.
• Integration with other Applications such as IPAS for billing and e-Drishti, TMS etc. has also been done.

For vendor login Digital Signature Certificate (DSC) is mandatory.

Click here- for Contactor login.

To set up DSC in your system go through the following steps-

1. Java download Java Configuration for CrisSigner.

2. Download CrisSigner

3. Install CrisSigner in your system using the CrisSigner user manual

• Watch the video on how to install CrisSigner. 

The digital certificate which is being in IREPS will also be used in IRWCMS.

All new works contracts including Zonal Contracts of the Engineering Department awarded after 30.04.2020 in all the Divisions. DRMs would fix updates for their Division to switch over to complete handling of new works contracts of all departments on IR-WCMS latest by 30.06.2020

The e-module for zonal contractors has also been developed.

IR-WCMS is not applicable for-

As such, in 1st phase, only the following type of contractors could not be dealt with through this e-Application.

• Contracts having the provision of contractor's measurement.
• Composite contracts having Elect. and S&T works also.
• Contracts having provisions for the release of advances of contractors.

The modules for the above have been developed and launched now.

It has been decided by Board (FM, FC) to launch this e- Application on all Divisions of Indian Railways. However, in no case, a contract shall be handled both manually and on IR-WCMS.
IR-WCMS has been integrated with IREPS for importing data and ***IPAS for the release of payment to contractors.
In all Divisions, all-new composite contracts as contracts having the provision of the release of advances to contractors, awarded after 20.06.2020, shall be handled on IR-WCMS.
Although IR-WCMS permits the preparation of contract agreement and further handling of contract for manually issued LOA; as already directed by Board earlier, Railways should conduct online Tender committee proceedings on IREPS and generate online LOA from IREPS itself so as to enable IR-WCMS to import data of successful tenderer directly from IREPS.

e-Measurement Book-

Measurement of works shall be recorded in the e-Measurement Book (e-MB) module of IR-WCMS only. In the first phase, e-MB was available in the following 10 Division of Indian Railways-

1st Phase:-

1. Bhuswal Divn. of CR
2.  Sambalpur Divn. of ECoR
3. Firozpur Divn. of NR
4. Janshi Divn. of NCR
5. Izzatnagar Divn. of NER
6. Vadodara Divn. of WR
7. Jaipur Divn. of NWR
8. Chennai Divn. of SR
9. Secundrabad Divn. of SCR
10. Bangalore Divn. of SWR

The e-MB (Measurement Book)is now available in"All 68 Divisions"of Indian Railways

In a contract, wherein measurement has been started in the e-Measurement Book, e-Measurement Book shall continue till finalization of the contract and no measurement in the physical Measurement Book shall be recorded. 

To forward or send and finalized e-MB DSC must be mapping with the higher officer.

After finalized the e-MB, the bill will be created by OS as assigned. 

Privacy-

Since railway clerical staff, supervisors, and contractors would be operating IR-WCMS, officers who have already been trained by CRIS shall provide necessary training to them.Since IR-WCMS is a financial application, officers are strictly advised not to share their passwords with others and to keep the digital key in their personal custody.

Help & Support- 

IR-WCMS would assist officers, staff as well as contractors to a large extent in efficiently managing works contracts.

For any query/issue, please write to irwcms@cris.org.in

Bill Preparation Process

Bill is prepared through several methods. Follow the steps below-

E-measurement entry by engineer:

The SSE/JE will enter his ID and sign by entering the measurements collected from the field and send the contractor to sign. In this case, the engineer will use his digital signature to sign.

Signed by the contractor and sent to the engineer:

If all measurements are correct, the contractor will use his digital signature to sign and send to the AEN/ADEN.

Measurement monitoring by engineer:

The AEN/ADEN will enter his ID and check the measurement. If all goes well accept and send it to Bill Clark. If the measurement is not correct, return it to the coordinating SSE.

Bill Preparation by Bill Clark:

Bill Clark will accept the measurements then automatically bill will generate. Then bill clerk calculates GST and ST and inputs them. Then sends the bill to the contractor to upload the GST voucher.

Contractor GST voucher input:

The contractor will upload the GST voucher and send it again to the AEN/ADEN.

Certificate issued by the engineer:

The AEN/ADEN will add a certificate and send it to DEN/Sr.DEN.

Note: Everyone who uses digital signatures, except contractors, will have to do mapping with Sr. DEN (C).